Looking to Integrate QuickBooks with Paylocity? Here's What You Need to Know!

 

However, many businesses also use a separate payroll software to manage their employee payroll. Integrating QuickBooks with payroll software can help businesses streamline their financial and payroll processes. In this blog, we will discuss the QuickBooks Paylocity integration and its benefits.

What is Paylocity?

Paylocity is a cloud-based payroll and HR software that helps businesses manage their payroll, benefits, and HR data in one platform. Paylocity offers features such as payroll processing, tax management, time and attendance tracking, benefits administration, and HR management. Paylocity also provides mobile access, employee self-service, and compliance tools.

What is QuickBooks?

QuickBooks is an accounting software that helps businesses manage their financial data such as income, expenses, and invoices. QuickBooks offers features such as billing and invoicing, expense tracking, financial reporting, and inventory management. QuickBooks also integrates with other software such as payment processors, CRM, and payroll software.

Benefits of QuickBooks Paylocity Integration

Automated Payroll Processing: Integrating QuickBooks with Paylocity can help automate the payroll process. You can easily transfer employee data such as hours worked, salaries, and deductions from Paylocity to QuickBooks. This can help reduce the manual data entry process and minimize errors.

Time and Attendance Tracking: Paylocity offers time and attendance tracking features that can help businesses track employee hours accurately. The data can be automatically transferred to QuickBooks, making it easier to calculate employee paychecks.

Tax Management: Paylocity can help businesses manage their payroll taxes and filings. You can easily track payroll taxes and generate reports for tax purposes. The data can be transferred to QuickBooks, making it easier to manage tax payments and filings.

Employee Self-Service: Paylocity offers employee self-service features such as online access to pay stubs, W-2s, and benefit information. This can help reduce administrative tasks and improve employee satisfaction.

Financial Reporting: QuickBooks offers robust financial reporting features that can help businesses analyze their financial data. By integrating QuickBooks with Paylocity, businesses can get a comprehensive view of their financial and payroll data.

Steps to Integrate QuickBooks and Paylocity

Here are the steps to integrate QuickBooks and Paylocity:

Step 1: Contact Paylocity Customer Support: Contact Paylocity customer support to request integration with QuickBooks. Paylocity will provide you with a user ID and password for the integration.

Step 2: Set up the Integration: Log in to QuickBooks and navigate to the Payroll section. Click on "Connect to Payroll Provider" and select Paylocity from the list of providers. Enter the user ID and password provided by Paylocity and follow the prompts to complete the integration.

Step 3: Transfer Data: Once the integration is complete, you can transfer employee data from Paylocity to QuickBooks. You can transfer data such as employee information, hours worked, salaries, and deductions.

Step 4: Verify Data: Verify that the data transferred from Paylocity to QuickBooks is accurate. Review the payroll reports and employee paychecks to ensure that the data is correct.

Step 5: Run Payroll: Once you have verified the data, you can run payroll in QuickBooks. QuickBooks will automatically transfer the payroll data to Paylocity, and the employee paychecks will be generated.

Here are some additional details on QuickBooks Paylocity integration that might be helpful:

Integration Options: Paylocity offers different integration options with QuickBooks, depending on your business needs. You can integrate Paylocity with QuickBooks Desktop or QuickBooks Online. Paylocity also offers integration with QuickBooks Time, which is a time and attendance tracking software.

Cost: The cost of integrating Paylocity with QuickBooks may vary depending on your business size and requirements. Paylocity may charge a one-time fee for the integration setup, and there may be ongoing fees for using the integration.

Customization: Paylocity integration with QuickBooks can be customized to meet your business needs. You can choose which data to transfer from Paylocity to QuickBooks and set up custom payroll items in QuickBooks.

Support: Paylocity provides customer support for the integration with QuickBooks. If you encounter any issues during the integration or data transfer process, you can contact Paylocity support for assistance.

Security: Paylocity uses industry-standard security measures to protect your data. The integration with QuickBooks is also secure and uses encryption to transfer data between the two software.

Conclusion 

In conclusion, integrating QuickBooks with Paylocity can help businesses simplify their payroll and financial processes. The integration can save time, reduce errors, and provide a comprehensive view of your financial and payroll data. If you are considering integrating QuickBooks with Paylocity, make sure to research your options, understand the cost, and seek support if needed.